A Pay Group is usually a like group of employees in the sense that they share a common pay date, frequency and or method. These groupings really depend on you Payroll procedures.
Having Pay Groups so you can do multiple Pay Runs gives you the flexibility to pay people in different ways in your organisation.
Name – Something that represents the group such as location and frequency e.g. “New York Monthly”.
Pay Run Frequency – This field is used to calculate and accordingly set the next pay date when you use the Pay Run feature.
Next Pay Run – Sets the start of the Pay Run cycle. i.e. if you set this to be 15Sep07 the first Pay Run cycle will be on that date.
From and To Periods – Required to set what the pay payment relates to in order to populate payslips and later to be used in managing time billing for employees.
Is Active – You can de-activate a Pay Group that is no-longer used so that it doesn’t appear in your list. This might occur if a business division was sold meaning a group of employees no-longer needs to be tracked and paid.
Generate Bank Payment File – Tells Saasu that you will be wanting Bank Files to be generated for this Pay Group when you use the Pay Run feature.
Description to appear on your bank statement – Max. 12 characters description such as “Pay 15Sep07″.
Description to appear on recipients bank statement – Max. 18 characters description that will appear on your employees bank statement such as “Acme Co Pay”.
Email PDF Payslip To Employee – Check box allowing you to toggle automatic email of payslips to employees. To add an email template for payslips, go to View > Templates. Click on Add. Choosing a Payroll design theme will tell Saasu this is a Payroll Template.
Pay Group List
The Pay Group list shows all the active and inactive pay groups you have added.
Click Add to create a pay group for automating bulk payroll/salary processing for groups of employees. Set up the default pay for each employee from employee edit then assign each employee to the pay group. Run the payroll for a pay group with just a few clicks and produce a payslip report (draft and final), a direct banking file for the pay run and of course (optionally) send each employee their personalised payslip via email automatically too.
