What are Purchases?
Purchases reflect invoices for your goods and/or services you receive from a seller. Purchases remain unpaid until you apply Payment(s) to them. Payments are the financial settlement of your Purchases. You can apply a Payment you make to a Purchase when you add your Purchase. Alternatively you can do this later when you make a payment. With Saasu you can:
Purchases have the following attributes:
- Layout – Item (Time, Inventory) and Service (Labour, Fees, Non-Inventory).
- Type- Specifies the stage the Purchase is at and includes Pre-Quote Opportunities, Quote, Order, Purchase, Simple Money Out, and others depending on your zone.
- Workflow- Email all Purchase Types as a PDF Print/View as a PDF, Apply second level Contact (Agent/Sales/Delivery), Print as plain paper, Apply Discounts, Mark to be followed up, Mark as sent to Contact.
- Workflow Documentation – Documents, Activities, Notes Internal, Notes External, Voice Messages.
Saasu supports different types of Sales and Purchases. Here is a brief explanation of the differences and instances when they would most likely be used:
| Workflow Stage | Workflow Usage |
|---|---|
| Purchase Tax Invoice | For and organisation registered for GST/VAT. Transaction has taken place between you and the customer. |
| Purchase Invoice | For an organisation not registered for GST/VAT. Transaction has taken place between you and the customer. |
| Purchase Order | Goods have not been delivered/manufactured by the supplier. No money owed to the supplier as yet. |
| Money Out (Expense) | Quick transactions (eg basic expenses where you don’t really track the supplier). Used especially when not much paperwork is involved. |
| Adjustment/Debit Note | A change is required for a Sales/Tax Invoice that has already been issued to you from a supplier. |
| Pre-Quote Opportunity | Indicative estimates for creating a sale that may occur but is not yet confirmed as an order or invoice. Mainly used for tracking and managing expense pipeline. |
| Recipient Created Tax Invoice (RCTI) | Issued for a third party. e.g. issuing commission for a partner or reseller. |
| Quote | Issued to you from a supplier informing prices when a request has been made. |
